*Open any check (Leave stubs attached.). As soon as possible, tally up an approximate deposit total and email to Tim.

*To enter the checks, go under “Customer Payments”

*Type in Customer ID (For Businesses with several stores, you may need to dig around a bit in the different store accounts until you find the one for the invoice. Tip:  Go to “Invoices & SO’s” and pull up the Invoice # they want to pay, and see which customer code was used.)  If it’s a refund from a vendor, see Receiving a Refund back from a Vendor.

*Type in amount and check number.

*Select the invoice/payment that the check covers. (Watch for discounts they might have taken.)

In the case of Meek’s, or any business using one check to pay for multiple businesses, do the following:  Find the Invoice & SO for every invoice they want to pay, and note our customer ID on their check stub.  (OR, unprocess the invoice, make them be all the same ‘customer’, leave a note saying you switched it, and reprocess.) Add up all the invoices they are paying per business. Receive a separate check for each vendor ID, using the total paid on that check (watch discount amount) and that check number. When selecting the checks to deposit, do this check first.  Sort by check number, and select all ‘checks’ with this number. Verify the ‘Total Deposit’ figure matches up with the total on the check.  Proceed to other checks.

*Hit “Receive Payment/No Print” in bottom right.

*Close out once all the checks have been entered

*Open up “Deposits”

*On deposit screen, select all the checks that you entered, double checking the amount is exactly the same as on check.

* Click ‘Deposit and Print’.  Say ‘Print’.  Say ‘Yes’ (after verifying).

* Trim printed deposit slip a little below the account routing number.

*Stack on top of all checks, and run through scanner.  Open up ScanSnap folder, and drag scan to ‘Deposits’ folder.

* Tear off Check stubs and put them to be shredded.

* Stamp back of checks with “Deposit Only” stamp.  Take to bank.

* When you get back, scan the bank receipt, and drop into the ‘Deposits’ folder.