Dept Improvement Meetings

Conduct Weekly by Dept
Review 1 SOP
Why? – So that everybody has opportunity and can make improvements.

Important Steps (What)	Key Points (How)	Reasons (Why)
0.	1. Goal is: Have lots of Ideas; Pick the best ones; Git ‘em done. 2. 20 minutes max.	1. Build team improvement culture. 2. Use time wisely
1. Start meeting.	1. On time. 2. Everyone able to see & hear.	1. Set example of disciplined execution. 2. Build teamwork culture.
2. Review action list. (Git ‘em done)	1. Report on action items. 2. If not complete, get reason and reset due date.	1. Build responsibility culture. 2. Build responsibility culture.
3. Review ideas on list. (Have lots of ideas)	1. If necessary, person explains idea. 2. No detailed discussions or “group engineering.” 3. Encourage “piggy-back” or related ideas.	1. So everyone understands. 2. Use time wisely. 3. Build teamwork culture.
4. Ask for additional ideas (Have lots of ideas)	1. Ask every person. 2. If needed, remind group to be ready to answer.	1. Expect everyone to contribute. 2. Use time wisely.
5. Vote (Pick the best ones)	1. Number ideas on list 2. Remind of goal: best productivity improvement. 3. Ask each member for 3 votes. 4. If needed, remind to be ready to vote quickly	1. Makes voting go faster. 2. Build improvement culture. 3. Help growth in thinking. 4. Use time wisely.
6. Assign actions	1. Pick how many ideas to work on. 2. Assign owners & due dates. 3. Get buy-in on due dates.	1. Helps git ‘em done. 2. Build responsibility culture. 3. Build responsibility culture.
7. Check on progress between meetings.	1. At least twice.	1. Help everyone succeed.

Fig 1 Two sections on Whiteboard (with sample ideas & actions)

#	Idea	Intls		Action	Owner	Due
1	Add hardware shelf to cart	LB 9/3/14		Install hooks near saw for blade-changing tools	E. Fisher	10/11/14
2	5-S Final assembly area	ST 10/4/14		Set cushion levels & work rules at Wide Belt outfeed	D. Hess (M. Herr)	10/22/14
3	Standardize drawer widths to reduce # of jigs needed	KB 7/15/14

(Word Document)