Steps to Give Ship Date

 

1. Open job reference file
   1. Find correct file and open
      1. For door order, copy latest proposal and drawings(if quick-ship or all identical, just copy first drawing to save paper)
      2. For moulding order, copy latest proposal
   2. Label in Gmail as “waiting on lumber”
   3. Calculate for lumber BF per order
      1. Orders lumber from preferred vendors via Lumber Management spreadsheet or EBMS history
      2. Wait for acknowledgements on rare, or hard-to-get lumber
   4. Using lumber delivery dates from line 2 calculate ship date according to
      1. Truck day
         1. Monday – St Louis
         2. Tuesday – KS City
         3. Wednesday – Lake/Springfield
         4. Thursday – Wichita
         5. Friday – open
         6. Texas Truck is Common Carrier
         7. If Common Carrier, always add one day or so beyond normal lead time. (Two weeks for quick-ship, add one or so days)
      2. Schedule
         1. Moulding folders
         2. Door schedule board
            1. Check door and glass parts and styles for lead time via Nathan’s paper
            2. If door is pre-hung or gets glass, get hours from Jim Bergey for pre-hanging department
         3. If door order, update schedule boards
            1. Divide parts by 4
            2. Cut magnetic ribbon to that length

• Attach to door schedule board one day before ship date

1. Cut ribbon one inch per hour for pre-hanging department and stick on pre-hanging board one day before ship date

1. Write on proposal copy

5. If waiting on EBMS, label in Gmail as “waiting on EBMS”
6. When notified of EBMS entry
   1. click on 3 r 6890 I 6433
   2. search for correct PO
   3. Manually enter date
   4. Make copy
      1. For door order
         1. Copy work order
         2. Staple to proposal
         3. Put in “gang rip” box by Nathan’s desk
      2. For moulding order
         1. Copy work order
         2. Copy sticker label, averaging 2 per 200’
         3. Put in folder 2-3 days before ship date
      3. When finished with above steps
         1. Notify correct sales agent it’s ready
         2. Label in Gmail as “Ship date finished”

 

June 27, 2017- Days good, TL’s doing it now and MS & NS to redo SOP – TG