*Find Corresponding PO, change Invoice ID to invoice number, change date to date on invoice, fill in prices for all lines, make sure total matches, and attach in documents.  If items have been received, enter Total off of invoice, and process (Ctrl + P).

*If they offer an early pay discount, do CTRL + E to process & print check (hit Esc to mark it for next vendor payments).

• For Freightquote, make sure you get all the invoices from the email entered, as they tend to group several together. Also, make sure the charge us the same as the quoted amount, if different, let Dwayne know. You can also copy and make a note of what they are charging us extra for.
• For Cedar Creek/BlueLinx, since they split the order, go to File>Copy Invoice, using same PO# for New Invoice #, adding a letter (A, B, C, etc.) for each copy.  You will need a copy for each one of their invoices.  On each one of the copies, scan the packing slip into ‘Documents’, drop the invoice, delete all received quantities not received on this invoice, make sure price matches invoice (if not, talk to Tim) , enter Total Price from Invoice, copy IN # from Invoice, and paste into Invoice number.  Process.  Repeat (Hit tab, then “Yes” after last one processed.) until the whole order is entered.
• For East Perry Lumber and Overseas Hardwoods, attach in Documents, and give Tim print out for him to enter.
• For Banks Hardwoods, our discount amount is not a full 1%; key their number in manually!!!
• For wood credit memos, Tim needs to first enter; if he hasn’t give to him, otherwise enter paperwork and process.
• For all other wood, show Tim the invoice, (unless he ordered it or it is MDF or veneer).
• For Endura Products, they break down/list out the order, so make sure you correctly say what all arrived.
• If it an outsourced order that was shipped directly, mark the Qty. shipped in SO, and invoice the customer. You can drop your documents into both our PO & the customer’s SO, and process both.

*If no PO is provided, dig around and see it you can find where we ordered it.  If you still can’t find a PO, check it against the ‘Invoices NOT Necessary to Get Tim’s Stamp of Approval Before Paying’ list. (Currently under: \\DC01\Company Files\User Public Folders\Secretaries)