Run at least every other day!!!

Find this report:  File>Reports>Expenses>Invoices/Purchase Orders (Print>Print Preview)

 

Section One:  POs Not Confirmed by Vendor

Click on the PO#xxxxx to bring up that PO.  Chase down any order that has not been confirmed, to make sure the vendor got the order.  Makes notes of all actions with today’s date in the memo.

If it’s a vendor you don’t expect to get an acknowledgement from, just go in and add an ETA date you think it should for sure be here.

 

Section Two:  POs with Overdue ETA’s

Go down through the different POs, and search out why it isn’t here yet.

If you find an updated ETA, change the ETA date.

 

Section Three:  POs with Memos.

Look through for POs that have a Memo beginning with **.  These are the hot ones that are needing attention.  Open them up and continue attending to whatever is needed.

 

Section Four:  POs with Invoice # but no Proof of Delivery

Track down each order, see if it has arrived (without paperwork); if so, fill in Received Qty, and process.  If it hasn’t arrived, ask vendor for update, and record request.

If we have the Invoice # and the received quantiy is all filled in, the PO just never got processed.  Verify Inv. Total on their invoice, and that all looks correct, and process.

 

Section Five:  POs with Items Received but still a PO

Ask the vendor for Invoice (record that you requested it), and try to secure early-pay discounts.

 

EDS 7-23-18