Shipping department

Keep your eyes on Emails and Production schedule

  1. Focus on product for our truck first, before LTL carriers.
  2. Load stuff on our truck, the night before ship date. Or at least make sure everything is back in shipping for the next day. Follow up with team leaders if product isn’t in shipping area. (Long trips over 8 ½ hrs. need to be loaded night before.)
  3. Product to ship out with FedEx need to be ready by noon.
  4. Other LTL carriers might need to be ready sooner.
  5. UPS needs to be ready by noon.

Load, Crate, Palletize, and Ship Product

1.      For Good’s Millwork Truck

  1. Use blankets and/or cardboard to protect any finished surfaces; from walls, floors, and straps.
  2. If there is a big order, consider putting it on a pallet.
  3. For a few items ( up to 10 slabs, 7 prehung doors, or half a dozen different molding bundles, per customer) just lay down or strap to the wall, with plenty of blankets and cardboard.
  4. Look up route for that day (See production schedule) and load the “last drop” first.
  5. Print all shipping tickets, and put on clipboard. Use clipboard with an orange Reminder on.

2.      For Common Carrier

  1. Use a pallet that is as long as the longest product.
  2. Put OSB on, rough side down
  3. Put cardboard on if there is any finished surface facing down.
  4. Strap product down with a minimal of 2 straps for a few slabs or moldings. And 3 or 4 for bigger loads. Putting corner protectors under bands.
  5. For product that is no higher than 24” staple or screw OSB sides on all the way around a few inches higher than product.
  6. For product that is higher than 24” wrap with shrink wrap and put on at least 24” OSB sides.
  7. Always keep OSB higher than product, in the front and back, for protection.
  8. For slabs- put an OSB plywood, cut to the same width as the top door, on the top (with a cardboard in between), put this on before you strap it down. No need for corner protectors on top then.
  9. Pint out shipping ticket, and put in a sleeve and stick on crate.
  10. Put “Good’s millwork”, “do not stack”, “Attention Receiving”, and “keep dry” stickers on. If there is any glass in the crate or in doors put plenty of Glass stickers on. A minimal of 4 of each of the stickers. Except the “Attention Receiving” sticker only needs 1 in the Front.
  11. Send Andy Dolce an email something like this (for standard pallet, up to 48” wide)…….. “1 Standard ___ft. Pallet. FedEx Economy. Or priority”. (Or ask for quotes, if you are looking for a cheaper carrier. And attach the BOL with the weight….
  12. When Andy sends back a BOL. Print it and sign it.
  13. When FedEx picks it up. He puts a tracking # on. Copy this in EBMS on the work order’s notes.

 

3.      For Our Texas Truck

  1. Same as common carrier for packaging. Except the following.
  2. No need for OSB bumpers. Make sure the product is inside the pallet at least ½ inch all the way around.
  3. Shrink wrap the whole thing.
  4. Print out a map of the trip. And make sure that it gets loaded with the “last drop” first. Also include this map or a copy of one to go with the driver, on the clipboard.
  5. Print out a carbon copy of our BOL. 1 for each drop, and write on how many pallets.
  6. Put a shipping ticket on and a half page label. When printing the half page label…In the option for shipping direction type in the number of pallets for the drop. I.e. “1 of 2 pallets” or “2 of 3 pallets” and if there is more than 1 order on a crate. I.e. “Notice 3 orders on this pallet….”
  7. Put all BOL in order of the drops, on a clipboard and put it in the back of trailer after everything is loaded. Or give to driver.

4.      For UPS

  1. Put in a box, or wrap it up with cardboard, or foam.
  2. Put a few “Good’s Millwork” stickers on, and some “Fragile” stickers depending on the contents.
  3. Include a shipping ticket.

Making Pallets for Products

  1. 40” x 8’ pallet is our standard pallet. Gets 3 runners, 3 bottom deck boards, and 6 top deck boards.
  2. Any pallets longer than 10ft. or wider than 40” gets 4 skids and 4 bottom deck board.
  3. Add a bottom deck board for each additional 2ft, longer than 8 ft. pallets.
  4. For longer than 8ft pallets don’t put bottom deck board between 36” and 42” to allow for wheels on a pallet jack.
  5. Always use 2×4 s with dado cut in the bottom, for bottom deck boards, to prevent tearing the strapping.
  6. Top deck boards are 2×4 s resawed in half.
  7. Use 10 ft. 2×4 s for 40” to make top and bottom deck boards.
  8. Put a top deck board at 40” from both ends, and 1 at 8ft center for longer than 8 ft. pallets (for your plywood.)

Printing Shipping Tickets and Filling in Work Orders

  1. Open EBMS select File > print > Production schedule > and select dates > print preview. Than you can press on any work order # to bring up your work order. Or you can press Ctrl + O, (file > open invoice and s.o.s) and enter your work order #.
  2. Fill in the amount that is shipping, (the amount that is written in and signed by someone, on the hard copy work order).
  3. For product that is backordered… Do not fill in anything. And contact the person that created the work order, so they can create a new sales order with a -01, and they will contact the customer.
  4. Print out shipping tickets for Truck driver for our truck. For others put in packing slip and stick on skid.
  5. For a customer pick up, print out the shipping ticket, have the customer sign it, give the yellow copy to customer and turn the white copy in to Accounting.
  6. When an order is completed and it’s crated or loaded, sign the hard copy work order with your initials on the shipping line and date it. Then put the work orders in a red folder and drop into Accounting’s box.
  7. Print all shipping tickets on carbon copy. For the tickets that get stuck in the packing slip just include both copies.

 

Set Up for Common Carriers

1.      FedEx Freight, and Other Freight

  1. Save a pdf file of the BOL (File > Print > BOL > fill in weight > export> Ok > Ok > type in the work order # and save.)
  2. Send email to Andy Dolce tell him what size pallet you have and what carrier you want , ( or you can ask for quotes of other carriers. Don’t use other carriers for fragile products). And attach the BOL that you saved.
  3. For moldings or a few products. You can ask for quotes, and go with cheaper carriers.
  4. For product that needs to ship same day or is fragile, like a big load of doors, always use FedEx. FedEx is the most reliable and dependable.
  5. Print out the BOL that Andy sends back, sign it and date it.
  6. Print this on Carbon paper driver gets yellow copy, and give the white copy to Accounting.
  7. Type the tracking # in the “notes” field on the work order in the EBMS.

2.      UPS Shipments

  1. You can use UPS for small orders that are less than 101 inches long and less then175 lbs.
  2. Log in to Good’s Millwork‘s UPS account.
  3. Fill in the ship to address, or select a costumer in the costumer list if they are listed.
  4. Fill in the rest of the information about the package.
  5. You can choose how fast you want it to ship. Standard is default.
  6. Then “ship now” button and it should automatically print out a label to put on the package.